Add taxes and delivery fees to party rental orders

Add tax and delivery fees in RentalSetup so party rental customers see the full price on the product page and checkout when they place an order. Set your tax rate in Site Settings, then choose mileage-based delivery fees (recommended) or zip codes. Watch the video below for tax setup; the full mileage walkthrough is in the delivery fees guide.

Where to configure fees

Open Site Settings from the admin navigation. Tax settings and delivery areas are on that page.

Tax fees

Under Tax Settings, enter a tax percentage and a label customers will see (for example, "Arizona State Tax"). That rate applies to applicable rental orders and shows up next to the label you chose.

Delivery fees

Delivery fees are set in the Delivery Areas section of Site Settings. The recommended method is mileage-based pricing: set your headquarters address, then add mile ranges with a fee for each range. RentalSetup uses driving distance from your HQ to the customer address to pick the matching fee.

If you still use zip codes, you can enter a fee next to each allowed zip. Prefer switching to miles when you can—after you save mile ranges, zip-code fee details are removed.

For the full walkthrough (HQ address, mile ranges, free zones, and out-of-range blocking), see Set up mileage-based delivery fees and service areas and the delivery fee by mileage video.

Where fees are displayed to the customer

Tax and delivery fees show in these places:

• In the sidebar of the product page.
• In the sidebar on the checkout page.
• On the PDF invoice created when a rental job is confirmed.
• In the payment section on the jobs list in admin.

Customer pickup orders skip the delivery fee check. For delivery vs pickup options on the product page, see Offer shipping and pickup service.

Frequently asked questions

Where do I set tax for party rental orders?

Open Site Settings, then use Tax Settings to enter a tax percentage and a customer-facing label.

Should I use mileage or zip codes for delivery fees?

Mileage-based pricing is recommended. Set your headquarters and mile ranges with prices. Zip-code fees still work until you switch; saving mile ranges removes zip-code fee details.

Where do customers see tax and delivery fees?

On the product page sidebar, checkout sidebar, the PDF invoice when a job is confirmed, and in the payment section on the jobs list.

Do pickup orders include a delivery fee?

No. Customer pickup orders skip the delivery fee check.